After the pandemic, a lot of businesses are adjusting to a new way of working, whether that’s fully remote, or in a hybrid way.
Implementing secure communication is key for businesses so that employees can still collaborate effectively, no matter where they are in the world.
Sharing information and data must be done safely, so there are a few essential features that you should look for when choosing a collaboration platform.
Below, we’ll look at safe collaboration, the benefits and what to look for when choosing a platform.
What do we mean by safe collaboration?
Safe collaboration means that you can work with someone else within your business to complete tasks efficiently and effectively.
With remote and hybrid working becoming the new normal, these collaboration platforms have never been more popular.
Teams within a business need to communicate with each other to reach a common goal, safely and securely, so the ability to collaborate with peace of mind is essential.
You can use platforms and apps, various software, and cloud platforms to get the job done. But why should your business invest in safe collaboration?
What are the benefits?
You can reap the long list of advantages that come with a collaboration platform, and you should ensure that you choose the best solution to suit your business.
For example, if you regularly send documents, you should look for a platform that allows you to do this safely and securely with encryption, or you could choose something that allows for quick and easy communication between employees. We’ll look more closely at some of the benefits below.
Collaboration
As we’ve mentioned, collaboration has never been more important. If your workplace is now remote, or hybrid, you can still work efficiently will colleagues on several projects, no matter where you are.
Collaboration allows for documents to be sent quickly and safely so that they can be reviewed and changed promptly.
It also means that you can discuss any issues with your colleagues as and when needed, rather than waiting to catch up with them in the office.
Collaborating safely online allows for work to be completed to the highest standard, quickly and regardless of where you are in the world.
Communication
Being able to communicate clearly with your colleagues or employees means there’s less chance of crossed wires and mistakes being made.
If you’re communicating via one of these collaboration platforms, it is worth checking that messages are being encrypted.
Encryption is important so that information doesn’t fall into the wrong hands, especially if you’re dealing with particularly sensitive data or information.
Safe communication means you can send messages with confidence, knowing that no one other than the intended person is going to have access to private information.
Security
This is one of the most important parts of safe collaboration. Security is key when communicating online, and via collaboration platforms.
If you’re sending files, documents and details that may contain sensitive information, you’re going to need to know that they will be safe.
Safe collaboration platforms should not share, collect, or analyse your data, so you don’t have to worry about it becoming compromised.
It’s not just information falling into the wrong hands that safe collaboration can help with, it can also provide you with extra peace of mind that your information can be restored.
If you lose important documents or information due to an emergency, safe, secure backups mean that you should be able to restore everything to how it was, with ease.
Document sharing
Collaboration within the workplace means that you need to be able to share documents safely.
One of the best ways you can do this is to choose a platform that offers a secure container or file in which sensitive documents can be viewed, they may be password protected to ensure the highest level of safety.
They can also offer notetaking and changes to be made with ease, meaning that you can collaborate safely on the go, to complete a job or project efficiently.
Collaboration platforms
When choosing a collaboration platform, there are a few features you should look for to ensure that you’re receiving high levels of safe communication. Such as:
Encryption:
As previously mentioned, this ensures that any messages are transformed into code so that if they did happen to go to the wrong person, they could not be viewed or deciphered by anyone other than the intended audience.
Video conferencing and messaging:
This is one of the most important features to look for, as this means easy communication between colleagues and clients, so they can work together wherever they are.
You should also ensure they offer call moderation to regulate who can join and participate in meetings.
Auto-erase content:
This is a practical solution when it comes to implementing safe collaboration. If you share content or a document.
You can set it to be erased after a certain time or immediately after it has been read. This means added security when it comes to sharing information.
